Outpour Coffee Cart Terms & Conditions
This contract (“Contract”) is entered into on the date of acceptance by the Client and Outpour Coffee (“Company”).
1. Services
The Company agrees to provide mobile coffee catering services as agreed upon by the Client and the Company for the event listed below.
Package Includes:
• Travel to your event location
• 2 baristas
• Complete setup and tear down
• Continuous serve time for the hours agreed upon
• Service for your guest count
• Customized menu
Client will be billed if additional serve time is required.
2. Cart Accommodations
• The Company requires 1 to 1½ hours for cart setup (entry to venue/event location must be provided 1½ hours prior to event start).
• 1 hour is required after the event for cleanup and teardown.
• The Client is responsible for arranging venue access for setup and teardown.
• All setup and teardown costs are included in the package fee.
• The Company is not liable for lawn or surface damage when asked to park or serve on anything other than pavement.
• A viable power outlet (standard 120V) must be available within 50 feet of the serving area.
• A space of 8ft x 6ft is required for setup.
• If the event is upstairs and a service elevator is not available, the Company will be unable to serve due to equipment transport limitations.
3. Serve Time Policy
Once serve time is agreed upon, it must be used continuously.
For example: 8:00 a.m. – 10:00 a.m. serve time cannot be paused and resumed later.
4. Outdoor Serving Policy
• The Client must notify the Company at the time of booking if outdoor service is requested.
• After acknowledgment, no last-minute outdoor service requests will be accepted.
• The espresso machine cannot operate outdoors in temperatures below 65°F or above 85°F.
• Winds must be below 10 mph and there must be no chance of rain.
• The Client will be held liable for any equipment damage if outdoor serving conditions are not met and equipment is harmed.
5. Deposit and Payment Terms
• A non-refundable deposit of 50% of the total service cost is due upon agreement to this Contract.
• The remaining balance is due 7 days before the event date.
• Payment can be made via Stripe through our invoicing system.
• No refund will be issued for drinks not ordered during the event (for example: service for 50 guests but only 40 drinks ordered).
• If Outpour Coffee must cancel catering services, the Client may choose to reschedule (if possible) or receive a full refund.
6. Cancellation
If the Client cancels catering services after acknowledgement, the deposit and any payments made are non-refundable.
7. Accuracy of Event Details and Changes
The Client agrees that accurate event details and guest counts are essential for proper service. If inaccurate or changed information is provided, the Company reserves the right to adjust the total cost and apply a surcharge. The Client will be notified of any adjustments.
8. Liability
Outpour Coffee shall not be liable for damages, losses, or delays resulting from circumstances beyond its control, including but not limited to weather, venue restrictions, or electrical limitations.
9. Governing Law
This contract is governed by the laws of the State of Texas. Any disputes or legal matters related to this contract will be handled according to Texas law.
10. Entire Agreement
This Contract constitutes the entire agreement between Outpour Coffee and the Client and supersedes any prior written or verbal agreements.
11. Amendment
This Contract may only be amended in writing with approval and signatures from both parties.
12. Severability
If any provision of this Contract is found to be invalid or unenforceable, all remaining provisions shall remain in full force and effect.
13. Waiver
Failure by either party to enforce any provision of this Contract does not waive the right to enforce it in the future.
14. Acknowledgment of Key Notes
The Client acknowledges review of the following key points:
☐ 8ft x 6ft space requirement
☐ Outlet within 50ft requirement
☐ Outdoor serving policy
☐ Serve time policy
☐ Cart not mobile upstairs without service elevator
☐ Point of contact at event aware of all accommodations
☐ Deposit is non-refundable